Making the decision to outsource part of your company’s project management duties can be a game changer.
Yet many organizations — especially those that have internal project management teams — don’t even consider the option. After all, if you’re already paying a project management team, why contract out for the same service? As it turns out, there are several very good reasons you might consider doing so.
Keep in mind that outsourcing project management doesn’t have to mean replacing your existing project management team. A good project management contractor should be skilled at not just fitting into your organization, but actually becoming an extension of it. You should think of your project management contractor as providing expertise and bandwidth when you need it most.
This is one of the reasons we suggest looking at project management outsourcing as a long-term partnership, not a one-off contract. A great project management team should meld with your organization quickly, but over time the partnership will become even more valuable.
If you’ve never contracted with an outside project management team, it may be time you consider it. Here are five ways that doing so could pay major dividends for your company.
For many companies, project management needs fluctuate over time. If they fluctuate enough, it can be extremely challenging to maintain appropriate staffing levels consistently. Staff for your times of maximum need and your payroll ends up bloated; staff for lower capacity and you end up stretching your project managers beyond capacity or scrambling to redirect internal resources when you have big projects to manage.
Outsourcing project management gives you the flexibility to adjust your budget based on current needs. This approach gives you the best of both worlds: controlling costs while also knowing you’ll have the necessary resources at hand if and when a big project comes around.
Free Up Internal Resources
This point is closely related to the previous one. Project management contractors don’t just bring expertise, they also increase your internal bandwidth. This can mean different things for different organizations.
For instance, when an abnormally large project kicks off, it’s common practice in some organizations to redirect internal resources from a different department to support project management. While this sometimes works, it can also create new problems via the decreased bandwidth in the department from which you’re pulling. Not to mention that it’s unlikely the redirected team members will bring the same expertise as a contractor who specializes in project management.
In other cases, increased bandwidth might simply mean the contractor takes on the heavy lifting, freeing up your internal project managers to focus attending to internal details so that the project goes off as smoothly as possible.
Whatever shape it takes for your organization, extra bandwidth is a valuable commodity that you shouldn’t overlook.
Sometimes an outside perspective is the hardest thing to gain. As much as we don’t like to admit it, all organizations are subject to the biases and blind spots that can develop from being in an insular environment. Sometimes objectivity is difficult to maintain because of your level of emotional investment, or because you’ve simply become so accustomed to doing things a certain way. A good project management contractor can provide a valuable perspective from outside your organization’s bubble.
On the other side of the coin, it’s very common for an organization considering hiring a project management contractor to ask: “Will they understand my industry as well as we do?” This is a valid concern. Depending on the industry you work in, you might want to consider project management contractors that specialize in your field. This is especially true if your industry has significant regulatory, safety, or other concerns that require a high level of experience to navigate.
Access to PM Team’s Network
When you bring on a project management contractor, you also gain access to all of the resources that contractor has in their network. Depending on the industry you’re in, this could be a major advantage.
Ask what other problems a project management team might help you solve or what you wish you had immediate access to. Specialized expertise? Expanded geographical coverage? Access to more bandwidth or available labor? Rallying resources is a major part of effective project management, and many project management teams have strategic partnerships for this very purpose. You might be surprised what else or who else a good project management contractor can bring along with them.
Open New Business Opportunities
What other opportunities (expansion, renovation, upgrading, etc.) could you consider if you knew that you had the bandwidth on tap to effectively pull off larger operations? Partnering with an expert project management contractor has the potential to change the entire scope of your business by expanding your concept of what is possible.
Contact McCon Today
McCon is a fuel system services contractor, providing construction, distribution, and maintenance services to companies and municipal bodies across the state of Texas, and project management services nationwide. If your organization relies on fuel system operations, contact us today to find out what McCon can do for you.